Privacy Practices & HIPAA Compliance

Embodied Resilience Therapy, LLC (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share through this website, referral forms, and professional communication. This policy explains how we collect, use, store, and protect your information in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable state and federal laws.

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1. Information We Collect

We collect only the information necessary to provide and coordinate psychological evaluation services. This may include:

• Contact information (name, phone number, email, address)

• Client information related to evaluation requests (case type, language preference, deadlines)

• Documents or case materials voluntarily submitted

• Technical data (IP address, browser type, visit duration) used only for website analytics and functionality

We do not collect unnecessary personal information or use automated profiling.

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2. How We Use Your Information

Information collected through this website is used for:

• Scheduling and coordinating psychological evaluations

• Communicating with clients and attorneys

• Preparing clinical documentation and reports

• Managing billing and administrative tasks

• Improving website performance and user experience

We do not sell, rent, or share your information with any third party for marketing or advertising purposes.

 

3. HIPAA Compliance

All client and referral data are maintained in accordance with HIPAA Privacy and Security Rules (45 CFR Parts 160 and 164). This includes:

• Limiting access to authorized clinical and administrative staff

• Using HIPAA-compliant platforms for telehealth, email, and document storage

• Encrypting all electronic communications and files

• Maintaining secure passwords and access controls

• Retaining clinical records for the legally required period, then securely deleting or destroying them

Clients and attorneys may request access to or copies of their records, ask for corrections, or receive information about how their data is used. Requests can be made in writing to:
Email: info@embodiedresiliencetherapy.com
Phone: 682-458-2423

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4. Cookies and Website Analytics

This website may use basic cookies or analytics tools (such as Google Analytics) to understand visitor activity and improve performance. These tools collect anonymous technical information only, such as page views and browser type. You can disable cookies in your browser settings at any time.

 

5. Data Security

We take reasonable administrative, technical, and physical measures to safeguard your information against unauthorized access, loss, or misuse. These include encryption, secure servers, and regular system updates. Despite these precautions, no online system can guarantee 100% security, and you use this website at your own risk.

 

6. Sharing of Information

We only share information in the following cases:

• With your written authorization

• When required by law, subpoena, or court order

• To prevent imminent harm to yourself or others

• As necessary to coordinate services within HIPAA limits (e.g., with your attorney or translator upon consent)

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7. Third-Party Links

Our website may include links to third-party websites. We are not responsible for the content, privacy policies, or security of those sites. Review each site’s privacy practices before providing personal information.

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8. Your Rights

You have the right to:

• Access or request a copy of your records

• Request corrections or amendments

• Withdraw consent for future communication

• File a complaint if you believe your privacy rights have been violated

To exercise these rights, contact us directly at info@embodiedresiliencetherapy.com.

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9. Updates to This Policy

We may update this Privacy Policy periodically. All revisions will be posted here with a new effective date. Continued use of the website constitutes acceptance of the updated terms.

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10. Contact Information

Embodied Resilience Therapy, LLC
Email: info@embodiedresiliencetherapy.com
Phone: 682-458-2423
Website: embodiedresiliencetherapy.com